Personal Data Protection Notice
This notice serves to inform you of the manner in which your personal data is collected, processed, stored, disclosed, and protected in accordance with the
Personal Data Protection Act 2010 [Act 709].
- Types of Personal Data Collected
We collect various types of personal data from you, including but not limited to:
- Personal identification information: Full name, date of birth, race, gender, identification card number, marital status, nationality, educational background, integrity information from background screening, data related to health, religious or similar beliefs and other details.
- Contact information: Residential address, telephone number(s), email address.
- Employment-related data: Employment history, job title, qualifications, job role, employment industry, department, company details, salary information, personal interests related to the company, and performance reviews.
- Financial information: Bank account details, tax number, payment-related data, financial background or any other banking information.
- Technical data: IP address, browser type, cookies, and other technical data collected through your interaction with our website and digital platforms.
- Other relevant information: Any other personal data required or any information about you that you provide to us in the application form or similar form and/or any information about you that has been or may be collected, stored, used and processed by us from time to time for the purposes outlined below.
- Purposes of Personal Data Collection and Processing
Your personal data will be processed for the following purposes:
- To process and manage recruitment applications, including job placement and candidate sourcing.
- To communicate with you regarding job opportunities, recruitment services, and administrative purposes.
- To fulfill our contractual obligations and regulatory requirements.
- To maintain records for internal purposes such as recruitment, client servicing, and operational management.
- To provide you with marketing communications, newsletters, and updates related to recruitment services, provided you have consented to such communications.
- To conduct research, data analysis, and statistical evaluations for business improvement and service offerings.
- To comply with legal obligations, including obligations under the Personal Data Protection Act 2010.
- Sources of Data Collection
We collect your personal data through:
- Direct interactions with you through registration, forms, emails, meetings, and applications.
- Data collected via our website, online portals, and digital platforms.
- Information provided by third parties such as previous employers, recruitment agencies, or references (with your consent).
- Security of Personal Data
We are committed to ensuring that your personal data is stored securely. We have implemented technical and organisational measures to safeguard your personal data from loss, misuse, unauthorised access, alteration, or disclosure. Only authorised personnel have access to your personal data.
- Retention of Personal Data
We retain your Personal Data for as long as necessary based on the nature of our relationship with you and applicable legal requirements. This includes retaining data to fulfill the purposes for which it was collected, to provide relevant services and benefits, or to comply with legal obligations. Retention periods may vary and typically range from 2 to 7 years, or longer where ongoing relationships or legal requirements apply. When your Personal Data is no longer needed, or upon your request (subject to any legal obligations requiring us to retain certain information), it will be securely destroyed or anonymised in accordance with our data retention policy.
- Disclosure of Personal Data
We may disclose your personal data to:
- Internal departments: Employees and affiliates who require access to your data in the course of their duties.
- Third-party service providers: Such as payroll, HR, and benefits administration providers, background check companies, and legal advisors.
- Regulatory bodies: To comply with legal obligations or in the event of an investigation or legal proceedings.
- Other third parties: With your consent or as necessary for the purposes outlined above.
- Your Rights
Under the Personal Data Protection Act 2010, you have the following rights:
- Right of Access: You may request a copy of your personal data held by us.
- Right to Correction: You may request that we correct any inaccurate, errors, or incomplete personal data.
- Right to Withdraw Consent: You may withdraw consent for the processing of your personal data, subject to legal and contractual obligations.
- Right to Prevent Processing: You may request that we cease processing your personal data for specific purposes.
- Right to Data Portability: You may request to have your personal data transferred to another data controller.
To exercise any of these rights, please contact us using the details below.
- Use of Cookies
Our website may use cookies to enhance your user experience. Cookies are small text files stored on your device that help us to recognise your preferences and optimise your browsing experience. You may manage cookie preferences via your browser settings, but please note that blocking cookies may affect your ability to use certain features of the site.
- Amendments to this Notice
We reserve the right to update or amend this Personal Data Protection Notice from time to time. Any changes will be published on our website, and the updated notice will reflect the effective date of the revisions. We encourage you to periodically review this notice for any updates.
- Contact Information
If you have any questions, complaints, or requests regarding the processing of your personal data, or if you wish to exercise any of your rights, please contact us at:
Asia Recruit
Unit No. 7-03-A, Level 3, Menara Jebsen & Jessen (Tower 7)
UOA Business Park Shah Alam, No. 1, Jalan Pengaturcara U1/51A
Seksyen U1, 40150 Shah Alam, Selangor, Malaysia
Attention: Privacy Officer
Tel: +603-5038 3983
Email: hello@asiarecruit.com.my
