Procurement Manager

Overall Scope

Responsible for purchasing strategy, maintain and implement purchasing SOP, supplier management and purchasing activities of direct and indirect material. The purpose is to support the company on related operational matters to ensure smooth operation.

Job Responsibilities

1. Purchasing Strategy & purchasing operation – Establish and improve purchasing strategy to ensure stable supply of material at competitive price. 

• Review existing purchasing strategy for direct and indirect material, setting and improve direction of purchasing strategy annually and change whenever required to suit the company’s direction. 
• Continuous to explore improvement of SOP and implement operation of purchasing function according to purchasing policy and SOP and meeting internal customer’s requirement. 

2. Suppliers Management – Managing pool of approved suppliers for on time in full delivery, good service level & competitive pricing. 

• Ensure all suppliers are approved suppliers and maintain in approved supplier list. 
• Tracking supplier’s performance and recommend for continuity or delist. 
• Conduct supplier evaluation, audit, price comparison with new supplier annually to ensure competitive pricing. 
• Conduct yearly supplier audit and evaluation with QA personnel and audit team including audit schedule arrangement. 

3. Purchasing Activities – Ensure purchasing activities are accordance to procedure and internal customer requirement. 

• Sourcing and quotation activities from PR. 
• Perform negotiation with vendors on pricing, credit terms and purchasing related matters 
• Supplier recommendation and supplier selection 
• Manage PO issuance activities. 
• Manage Supplier Delivery Tracking and coordination with planner and internal customer requirement 

4. Sub-contract activities 

• Manage sub-contract activities with co-packer 
• Obtain quotation for costing and implementation 
• Coordinate activities on quantity, quality and delivery with related function. 
• Generate report of completed sub-contract job. 

5. Involve in New Product Development & promotion projects (from sourcing of material till obtaining approval).

6. Maintain related purchasing master data, Vendor Master & Material Master in SAP system upon request by HQ. 

7. Request Certificate of Analysis from suppliers upon request by QA function. 

8. Follow up Credit Note with suppliers in matters of goods rejection due to damages, quality/specification not complied with standard requirement. Keep purchasing assistant informed for onward action upon receipt of credit note.

9. Observe cost savings project on direct materials and indirect materials 

10. Base on Sales Rolling Forecast and Material Consumption Analysis report, prepare forecast to suppliers for their production planning purposes (direct materials only). 

11. Update Duty Exemption Tracking list to ensure no over purchase of material base on approved quantity by MIDA. 

12. Sourcing of potential suppliers for new materials; request sample and supporting documents from supplier and send to HQ for product testing and approval. 

13. Coordinate Secondary Packaging Material Verification form to obtain approval for QA record. 

14. Update vendor price increase from time to time in Monthly Purchasing Report (direct materials only). 

15. Monthly review and update of Vendor Delivery Appraisal (for ISO requirement). 

16. Reports preparation & transaction updates:- 

• Prepare Monthly Functional Report 
• Prepare Operation Meeting Presentation 
• Update purchased material tracking – incoming sugar & modified starch 
• Update Delivery Tracking 
• Update monthly cost savings in the Functional KPI Report 

20. Sales Tax Exemption Application for direct materials:

Requirements

• Min Degree in Business Studies/Management/Supply Chain or equivalent
• Experience in leading the procurement department and managing a team of purchasers
• Experience in both direct and indirect material purchases
• Experience in handling procurement in Food Manufacturing industry
• Strong at cost management and performance metrics tracking and reporting
• Ability to speak and write in Mandarin language. Ability to speak in Cantonese is an added advantage
• Able to work in Shah Alam