Specialization: CLERICAL OR ADMINISTRATIVE SUPPORT
Job description:
- Responsible for booking of flights, accommodation and visa arrangements for all employees and visiting guests.
- Gate keeper for company preferred hotel listing per company policy
- Sourcing for best corporate hotel and transport rate.
- Connect with travel agencies and hotel and verifying invoice.
- Preparing travel itinerary as per instruction from line managers.
- Prepare event and function agenda, sourcing for venue and preparation when necessary.
- Responsible for organization of business meetings locally and offsite as instructed by line managers.
- Responsible to send out invitation, compile meeting materials and make the arrangements for meetings and taking minutes as required.
- To arrange seasonal gift hampers and greeting cards to business associates.
- To support the company in organizing of company events as and when required, ie arranging for birthday parties, arranging rooms & meals for internal trainings.
- To manage the company car to ensure the car is in good condition and send for regular service and cleaning.
- To arrange company driver’s working schedule.
- To support the line manager in relevant administrative tasks.
- To undertake other ad-hoc duties or projects assigned by the line managers as and when required.
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