HR & Admin ExecutiveLocation: KL Eco CityResponsibilities: The main duties incl
|Job ID: IMU4|
Specialization: ENGINEERING MECHANICAL OR AUTOMOTIVE|
The main duties include:
- Manage and monitor office Attendance System.
- Liaise with management office on building (work permit, air con extension & others issue related with management office) and parking management for parking related matters.
- Assist to update staff emergency information, seating arrangement & telephone directory list.
- Prepare and update MMYS PH calendar
- Handle and manage company working environment & 5S concept practise.
- Dealing with cleaning company / cleaner arrangement
- Dealing with Coway for servicing of water dispenser and air purifier.
- Dealing with office rental owner/ Landlord & Penang shared office lease
- Coordinate with Courier company (GDEX, FEDEX, DHL and many more) on all related courier matters / call for pick up / keep stock for courier flyer / storage of audit document / mover for expatriate/achieve documents
- Safekeeping of company access card, wood door key, glass door key, company credit card, company safe & etc.
- Dealing with 3rd party storage company Regalia on document storage for finance and AR documents
- Manage Shell Card for sales staff and monitor credit limits.
- Manage company phone line opening
- Preparation for newcomer (name card & chop), introduction & assisting on staff onboarding.
- Manage hotel, flight/car rental booking for staff who travelling on business.
- Compute the daily public transport for indoor staff (monthly).
- Handle company event such as company dinner, meeting, birthday & etc.
- Arrangement for get well basket, condolences flower, wreath, farewell flower for staff work more than 3 years.
- Manage and record birthday gift for staff
- Manage office supplies stationeries, printing, office lighting, office cleanliness (first aid kit / safety equipment / test kit distribution).
- Manage office pantry supplies (monthly once/twice)
- Compile bills and invoices received for concur submission (TM, TIME, DIGI, TNB, FUJIFILM COPIER, Office Rental, Shared office Rental, Hotel, Car rental, stationery, Secure Parking, Company Credit Card & others related to Admin)
- Consolidate and update Petty Cash payments.
- Liaise with recruiter on candidate’s interview documents and interview appointment with hiring manager.
- Follow up with manager on interview evaluation and feedbacks.
- Follow up with recruiter on reference check outcome.
- Assist in any other ad-hoc assignment.
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