Company background:

Our well-established client in a MNC equipment manufacturer supplying to semiconductor industry. They are looking for dynamic and result oriented candidates to fill their current job opening of Office Admin Executive/ Office Administrator, to be based in Bayan Lepas, Penang.

• 5 working days


• 13 months’ salary


• Allowances provided


• Insurance coverage and outpatient

Summary:

The Office Admin Executive will play a critical role in ensuring the smooth operation of the office. This position is responsible for managing administrative tasks, supporting office staff, and contributing to a positive and productive work environment. The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple tasks simultaneously.

Job Responsibilities:

1. Travel Coordination:

• Coordinate travel arrangements for employees, including flights booking, accommodations, transportation, and other necessary arrangements.


• Research and compare prices, availability, and quality of travel options such as flights, hotel, and car rental, and accommodations.


• Negotiate with vendors and service providers to secure the best rates for travel and other services.


• Coordinate with taxi services and preferred rental car companies.


• Familiar with visa, passport, vaccination requirements, and trip cancellation policies.


• Work closely with HQ Academy and Travel Administration department s to ensure smooth workflow and effective communication.

2. Database Management:

• Maintain customer portals and databases.

3. Office Management:

• Monitor and maintain office supplies inventory.


• Coordinate maintenance of office equipment.

4. Ad Hoc Tasks:

• Support various projects and initiatives as assigned.


• Provide administrative support for special tasks and projects.

Requirements:

• Minimum in Diploma or Degree in Business Administration, Office Management, or a related field.


• Minimum 2 years’ experience as an administrative executive, office admin executive, or similar role.


• Excellent time management skills and ability to multitask and prioritize work.


• Attention to detail and problem-solving skills.


• Strong organizational and planning skills.

Qualified and interested candidates may apply online or email to [email protected]

Only shortlisted candidates will be notified.