Finance Assistant

Job Summary: We're hiring a Finance Assistant for our Global Finance (GFI) team. The role involves delivering responsive services, ensuring compliance with procedures, and maintaining high standards of quality. Responsibilities include efficiently processing requests, resolving pending tasks, and fostering communication across departments. The position encompasses various duties within the GFI framework, focusing on the Accounts Payable and Awards teams.

Responsibilities:

• Process requests from ERP workflow, Corporate systems, or Supervisors' assignments.
• Resolve pending tasks within specified response times.
• Provide guidance to team members and communicate proactively with colleagues.
• Respond to inquiries from Headquarters, Regional Offices, and Country offices.
• Contribute to identifying system issues, testing fixes, and reconciling General Ledger accounts.
• Analyze financial records, prepare reports, and recommend process improvements.

Team-Specific Duties:

Accounts Payable Team:

• Maintain supplier financial records.
• Process invoices, execute payments, and reconcile bank accounts.
• Handle statutory travel requests and undertake ad hoc assignments.

Awards Team:

• Process award distributions and work plan funding.
• Maintain customer relationships (Donors) and follow up on receivables.
• Undertake ad hoc assignments and special projects.

Qualifications:

• Completion of secondary school education with training in accounting or bookkeeping.
• Degree in Finance or equivalent training.
• 5 years of administration experience, including 2 years in accounting, finance, or payroll.
• Experience in financial transaction processing, payroll in an international environment, and ERP systems, such as Oracle.