Procurement Assistant - Cyberjaya

Company Overview:

Our client is a distinguished entity operates as a premier global player within the realm of public health, renowned for its unwavering dedication to addressing health challenges and fostering well-being on a worldwide scale. With a rich legacy spanning decades, this organization stands as a beacon of excellence, leveraging its expertise to spearhead initiatives aimed at mitigating diseases, enhancing healthcare infrastructure, and championing health equality.

Job Description:

• Provide responsive service to customers and stakeholders in alignment with Global Procurement and Logistics (GPL) Service Catalogue through prompt processing of requests received in the ERP workflo
• Prioritise and follow up closely on pending tasks to resolve issues within the specified response/turnaround time (TaT) as set out in the Service Catalogue. 
• Provide administrative support on procurement and logistics matters including follow up on goods deliveries. 
• Respond to enquiries and provide administrative support to clients from Headquarters, Regional Offices, and /or Country Offices. 
• Assist Procurement Officers in preparation of tender documents for Request for Quotation (RFQ) and prepare evaluation / comparison sheets for tender evaluation. 
• Carry out transactional processing of purchase requests for goods and services procurement. 
• Validate purchase requests received internally from offices and process requests to purchase orders before order issuance to suppliers. 
• Provide assistance for purchase order amendments and/or cancellation. 
• Provide administrative support in report preparation and/ or data analysis. 
• Assist the team on order receipting and processing of supplier’s invoices. 
• Assist procurement team in the biennium work closures. 
• Performs other duties as required.

Job Requirements:

• Minimum 5 years of relevant working experience in the area of procurement and/or administration with completion of secondary school or; 
• 4 years with a relevant first level University Degree or; 
• 3 years with a relevant Advanced University Degree 
• Ability to handle and prioritise high volume of workloads, transactions and reporting needs 
• Meticulous and detail-oriented 
• Proficiency in the using MS Office and ERP Web-based system 
• Knowledge on best practices for procurement or certified training in procurement area will be an added advantage