Operations and Fulfilment Associate

Procurement Administration 

• Manage the procurement of materials from suppliers and vendors.
• Raise necessary paperwork and approvals for purchasing materials and services.
• Process invoices to pay vendors and suppliers, work closely with Finance team to ensure timely payments. 
• Track spending closely to ensure it is within budget allocated
• Validating details of invoices, ensuring that they match purchase orders, contract and goods or services received 
• Entering invoices into the accounting system and maintaining accurate digital and physical records of all transactions.
• Communicating with suppliers or internal departments to resolve any invoice discrepancies or issues. 
• Preparing and processing payments for approved invoices. 
• Providing supporting documentation for audits

Sales and Operational Reporting

• Prepare accurate and timely sales and operational reports.
• Track sales submissions, monitor sales progress to identify bottlenecks in the sales process. 
• Alert the team on KPIs missing SLAs.

Logistics Coordination

• Coordinate with the warehouse, partners and customers to ensure timely delivery of materials. 
• Maintain effective communication with all stakeholders to facilitate smooth logistics. 

Additional Duties 

• Perform other duties as assigned by the team to support overall operations and project fulfillment.